2017 AGM Minutes

Date: 4th November 2017                          Time: 14:30

Venue: Jubilee Room, Orton Waterville Village Hall

Attendance: Adrian Lovelock, Alan Moore, Andy Cox, Chris Burgess, Chris Cooper, David King, Gary Hilborne, Harvey Edwards, John Elliott, Lesley Coombs, Maggie Watson, Mark Hann, Mark Lassman, Miles Goff, Pete Herron, Phil Bridger, Phil Watson, Richard Donoyou, Sarah Williams.

Apologies received from: Clyde Banks, Colin Moore, David Smith, Pauline Smith, Tim Curtis, Angela Henderson.

1. Welcome and introduction by the Chair, Phil Bridger

2. Election of Officers Chair, Secretary, Treasurer, Membership Secretary, Rides Secretary, Welfare Officer, Social Secretary

No nominations had been received in writing prior to the meeting and there were no new nominations in the meeting..

All committee members confirmed they were happy to continue to serve in their present roles and were unanimously re-elected.

Phil Bridger as Chair.
Chris Cooper as Secretary.
Andy Cox as Treasurer.
Peter Herron as Rides Secretary.
Maggie Watson as Welfare Officer.
Phil Watson as Membership Secretary.
Richard Donoyou as Social Secretary.

3. Minutes from 2016 AGM

The minutes of the 2016 AGM were agreed at the meeting as being a true record.

4. Treasurer’s Report

AC presented the Treasurer’s report (see Annex 1).

The Income and Expenditure report for the year shows we received a grant of £200 from head office against which we incurred expenditure of £90 web hosting, £21 AGM room hire and £13 deficit on purchase of club kit. We therefore had a surplus of £76 for the year. When added to the accumulated surplus brought forward from last year the Balance Sheet confirms we have an accumulated surplus at the start of 2017-18 of just over £350.

5. Approval of Accounts

The accounts and report were accepted and agreed unanimously by the meeting.

6. Secretary’s Report

CC presented the Secretary’s report (see Annex 2).

There were no queries concerning the content of the report but the following related issues were raised.

Green Wheel consultation – Miles Goff asked what had happened following the recent consultation. Chris Cooper agreed to enquire and report back and this is now incorporated in the updated Secretary’s report.

Northants Greenway – Richard Donoyou highlighted work being carried out on the Northants Greenway project. Comment on this is now incorporated in the updated Secretary’s report.

Lesley Coombs expressed thanks to all the ride leaders for their efforts during the year and emphasised that without ride leaders their would be no rides.

7. Any Other Business

There being no other business, the meeting closed at 15:30.

Chris Cooper
CTC Peterborough

Annex 1 – Treasurer’s Report
Annex 2 – Secretary’s Report